Subject:

Families, Children & Learning – Capital Budget Summary

Forecast Variance Month 2	Service	Reported Budget Month 2	Reported at Other Committees	New Schemes	Variations, Slippages & Reprofiles	Reported Budget Month 5	Forecast Outturn Month 5	Forecast Variance Month 5	Forecast Variance Month 5
£'000	Service	£'000	£'000	£'000	£'000	£'000	£'000	£'000	%
0	Director of Families, Children & Learning	0	0	0	0	0	0	0	0.0%
0	Health, SEN & Disability Services	0	0	521	0	521	521	0	0.0%
0	Education & Skills	16,955	0	0	0	16,955	16,955	0	0.0%
0	Children's Safeguarding & Care	35	0	0	(35)	0	0	0	0.0%
0	Quality Assurance & Performance	0	0	0	0	0	0	0	0.0%
0	Library & Information Services	15	0	0	0	15	15	0	0.0%
0	Total Families, Children & Learning	17,005	0	521	(35)	17,491	17,491	0	0.0%

Details of Variation requests and explanations of significant Forecast Variances, Slippage or Reprofiles are given below:

Detail Type	Amount £'000	Project	Description
Children’s Safeguarding & Care
Variation	(35)	Contact Supervision Centres	Variation to budget of less than £0.100m.

Housing, Care & Wellbeing (excluding Housing Revenue Account) – Capital Budget Summary

Forecast Variance Month 2	Service	Reported Budget Month 2	Reported at Other Committees	New Schemes	Variations, Slippages & Reprofiles	Reported Budget Month 5	Forecast Outturn Month 5	Forecast Variance Month 5	Forecast Variance Month 5
£'000	Service	£'000	£'000	£'000	£'000	£'000	£'000	£'000	%
0	Adult Services	5,605	0	0	(1,900)	3,705	3,995	290	7.8%
0	Integrated Commissioning	0	0	0	0	0	0	0	0.0%
0	S75 Sussex Partnership Foundation Trust (SPFT)	0	0	0	0	0	0	0	0.0%
0	Public Health	0	0	0	0	0	0	0	0.0%
0	Housing General Fund	3,701	0	0	(451)	3,250	3,250	0	0.0%
0	Total Housing, Care & Wellbeing	9,306	0	0	(2,351)	6,955	7,245	290	4.2%

Details of Variation requests and explanations of significant Forecast Variances, Slippage or Reprofiles are given below:

Detail Type	Amount £'000	Project	Description
Adult Services
Reprofile	(1,120)	Knoll House Building Works	Accurate forecasts were received from the Contractor and Employers’ Agent which has resulted in a reprofiling exercise and the need to reprofile £1.120m into the financial year 2025/26 when the bulk of the building costs will be spent.
Slippage	(780)	Knoll House Building Works	Demolition and building works were delayed for 50 days due to a delay in services being disconnected on site and not any fault of the contractor = £0.780m less to be spent in the financial year 2024/25 and moved over to 2025/26.
Variance	250	Better Care Fund - Telecare	Estimated potential overspend of £0.250m due to replacing the analogue units and associated Telecare in people’s homes with digital to ensure the customers remain safe.
Variance	40	Better Care Fund – Adaptations for the Disabled	Variance of less than £0.100m. Part of Disabled Facilities Grants programme.
Housing General Fund
Reprofile	(451)	Travellers Site Fund	The project has been delayed due to key staff leaving the council and the additional compliance work in the service. The expectation is that this project will go to planning in early 2025 and therefore it is likely that the majority of spend will follow in early 2025/26.

City Services – Capital Budget Summary

Forecast Variance Month 2	Service	Reported Budget Month 2	Reported at Other Committees	New Schemes	Variations, Slippages & Reprofiles	Reported Budget Month 5	Forecast Outturn Month 5	Forecast Variance Month 5	Forecast Variance Month 5
£'000	Service	£'000	£'000	£'000	£'000	£'000	£'000	£'000	%
0	City Transport	27,073	0	0	530	27,603	27,603	0	0.0%
0	City Environmental	15,652	0	2,444	(1,862)	16,234	16,234	0	0.0%
0	City Development & Regeneration	7,256	0	0	1,600	8,856	8,856	0	0.0%
0	Culture, Tourism & Sport	19,395	0	0	20	19,415	19,415	0	0.0%
0	Property & Design	12,595	450	0	25	13,070	13,070	0	0.0%
0	Safer Communities	0	0	0	0	0	0	0	0.0%
0	Total City Services	81,971	450	2,444	313	85,178	85,178	0	0.0%

Details of Variation requests and explanations of significant Forecast Variances, Slippage or Reprofiles are given below:

Detail Type	Amount £'000	Project	Description
City Transport
Reported at Other Committee	(465)	Integrated Transport Schemes (LTP)	Reported in the Local Transport Plan (LTP) report to committee in March 2024, however, the budget for two projects were allocated on here rather than on two new cost codes to be set up separately for easier budget and project monitoring.
Reported at Other Committee	350	Project Management Support for delivering schemes	Reported in the Local Transport Plan report to committee in March 2024, however, budget for this project was allocated on the main LTP code rather than on a new cost code to be set up separately for easier budget and project monitoring.
Reported at Other Committee	115	Supporting corporate sustainability	Reported in the Local Transport Plan report to committee in March 2024, however, budget for this project was allocated on the main LTP code rather than on a new cost code to be set up separately for easier budget and project monitoring.
Variation	530	National Highways A27 Diversion Project	The service has been awarded an additional £0.530m for 2024-25 which is an extension of the National Highways grant agreement from 2023-24 for Improvements to the A27 Diversion Routes. The funds are for the resurfacing of the A259 between Longridge Avenue and Rottingdean High Street.
City Environmental
Reprofile	(1,888)	Hollingdean Depot Office Accommodation	Following demolition of the existing building, a further detailed assessment of the site has been carried out which has confirmed widespread contamination, poor quality made ground across the development site resulting in unplanned delays to the project whilst solutions are identified.
Variation	26	Various schemes	Variations to budget of less than £0.100m. £0.075m Playground Refurbishment Programme £0.060m Stanmer Park Road (£0.070m) St Ann`s Well Café Sustainable Improvements (£0.036m) BUTT You Can Save Water & Compost (£0.003m) Allotments Water Infrastructure Upgrade
City Development & Regeneration
Variation	1,600	Black Rock Enabling Works	Delay to the project caused by utilities, as well as discoveries in the ground once work commenced and a requirement for additional works to complete project that were not originally specified due to the need to initiate the project quickly to secure LEP funding. Initially funded by borrowing with estimated financing costs of £0.066m p.a. Any additional net income from the site will off-set this cost or any future capital receipt will repay this debt. Officers are undertaking work for agreeing a disposal strategy or identifying a significant interim use of the site by early 2025 to ensure the impact on the General Fund budget position is minimised
Culture, Tourism & Sport
Variation	20	Levelling Up / Kingsway to the Sea	Variation to budget of less than £0.100m.
Property & Design
Reported at Other Committee	450	3/7 Preston Circus	Reported at Other Committee - Cabinet 26/9/24
Variation	166	BTH - PMB Contribution to Refurbishment	Reallocation of Planned Maintenance Budget (PMB) to better align budgets with projects as advised by budget holder after review of PMB budgets.
Variation	125	26 King Street	£0.125m to be included in the Capital Investment Programme to fund the surrender of the long lease. The property will then be sold for an expected capital receipt of between £0.375m and £0.400m. This receipt will fund the lease surrender costs and the remaining £0.250m to £0.275m, net of disposal costs will support the councils overall capital investment programme, contributing to the net capital receipts requirement.
Variation	(166)	Corporate Landlord Essential works	Reallocation of Planned Maintenance Budget (PMB) to better align budgets with projects as advised by budget holder after review of PMB budgets.
Variation	(100)	CNF - Moulsecoomb Hub & Housing Sustainability Measures	Project decommitted as recommended by Capital Programme Board review to assist council's financial position.

Housing Revenue Account (HRA) – Capital Budget Summary

Forecast Variance Month 2	Service	Reported Budget Month 2	Reported at Other Committees	New Schemes	Variations, Slippages & Reprofiles	Reported Budget Month 5	Forecast Outturn Month 5	Forecast Variance Month 5	Forecast Variance Month 5
£'000	Service	£'000	£'000	£'000	£'000	£'000	£'000	£'000	%
(524)	City Development & Regeneration	12,033	21,900	0	(21,468)	12,465	12,158	(307)	-2.5%
185	Housing Revenue Account	67,139	5,478	0	727	73,344	75,731	2,387	3.3%
(339)	Total Housing Revenue Account	79,172	27,378	0	(20,741)	85,809	87,889	2,080	2.4%

Details of Variation requests and explanations of significant Forecast Variances, Slippage or Reprofiles are given below:

Detail Type	Amount £'000	Project	Description
City Development & Regeneration
Reported at Other Committee	12,661	Portslade Village Centre	The July 2024 Cabinet report approved a budget line for the project at Portslade Village Centre.
Reported at Other Committee	5,950	Eastergate Road	The July 2024 Cabinet report approved a budget line for the project at Eastergate Road.
Reported at Other Committee	3,289	Hollingbury Library	The July 2024 Cabinet report approved a budget line for the project at Hollingbury Library.
Reprofile	(12,085)	Portslade Village Centre	The delivery of the project is anticipated to extend beyond 31 March 2024 the approved budget has therefore been reprofiled to reflect the programme of delivery.
Reprofile	(5,736)	Eastergate Road	The delivery of the project is anticipated to extend beyond 31 March 2024 the approved budget has therefore been reprofiled to reflect the programme of delivery.
Reprofile	(2,907)	Hollingbury Library	The delivery of the project is anticipated to extend beyond 31 March 2024 the approved budget has therefore been reprofiled to reflect the programme of delivery.
Reprofile	(886)	Rotherfield Crescent	The delivery of new homes at Rotherfield Crescent is expected to complete during 2025/26 and therefore the budget has been profiled accordingly.
Reprofile	12	Windlesham Close	Reprofile of budget less than £0.100m.
Variation	134	Rotherfield Crescent	The final tender prices have been received resulting in an increase in costs of £0.134m, this additional cost will be met from RTB receipts and HRA borrowing.
Variance	(613)	Housing Joint Venture purchases	There have been savings made on the initial £41m project budget of £0.612m, this relates mainly to an exemption that the council was eligible for around SDLT, due to the project being funded by Homes England Grant.
Variance	214	Frederick Street	This development is due to complete during 2024/25, there is a reported variance £0.214m against the whole project budget which will be funded by RTB receipts and HRA borrowing.
Variance	92	Various schemes	Variances of less than £0.100m: £0.036m Victoria Road £0.029m Selsfield Drive £0.027m Feasibility and Design - Housing Invest
Housing Revenue Account
Reported at Other Committee	5,478	St Aubyns Acquisition	The July 2024 Cabinet report approved a budget line for the acquisition of 21 new homes is expected to complete during the Autumn of 2024.
Reprofile	(2,146)	Home Purchase Scheme	The grant award stipulates that acquisitions should take place over two financial years. The reprofile of £2.145m reflects the timing of the acquisitions.
Reprofile	(1,943)	Structural Repairs	The unknown expectations of the Building Safety Act requirements has resulted in revised delivery timescales to projects as consideration needs to be given to other works, wider than just the capital works, and this is impacting on getting on-site.
Reprofile	(500)	Solar PV City-Wide	A slight change in the programme for solar PV installs means that £0.5m is to be reprofiled to 25/26 to reflect revised profiling of spend.
Reprofile	1,521	EICR Compliance Programme	It has been necessary to enhance our programme spend this financial year, due to bringing forward spend planned on LPS blocks and taking the opportunity to add smoke detection in a number of dwellings.
Reprofile	140	Converting Spaces in Existing Buildings	An updated delivery programme indicates that projects that were previously assumed not to be able to progress until 2025/26 are now ahead of schedule. Work is expected to commence during this financial year. The budget has been reprofiled to reflect this.
Variation	3,655	Home Purchase Scheme	The council have been successful in receiving a third round of Local Authority Housing Fund grant to deliver 25 homes for Temporary Accommodation use and Resettlement. This new grant will support budget of £3.655m for the acquisition of 14 homes, the remaining grant funding the Palace Place development. Any funding gap will be met from HRA borrowing.
Variation	1,061	Large Panel Systems	Budget transferred from Structural Repairs to create new cost centre set-up specifically for Large Panel Systems Blocks in order for this area to have it's own discrete budget line.
Variation	962	Doors	Due to fire safety act requirements it has been necessary to enhance our programme and to add additional properties to this year’s programme. The additional spend will form part of the borrowing requirement at year end.
Variation	500	Condensation & Damp Works	There continues to be an increase in damp and condensation cases being reported. Spend is being incurred to both combat the initial impacts of damp and mould and provide additional resource to deal with material and structural defects which contribute to damp and condensation. Based on current trends spend at this level is likely to continue until some of the inherent defects in our stock are remedied. The service intends to procure a framework for contractors over the summer period to ensure that value for money is being achieved and spend will be closely monitored through the TBM process.
Variation	220	External Decorations & Repairs	Essential fire safety works were carried forward from last financial year, which required completion. There has also been other essential external works, which relate to fire safety, that has been added to this year's programme. Cavity wall insulation is to be assessed in the programme and is being surveyed to ascertain the necessary requirements.
Variation	(1,061)	Structural Repairs	As part of budget setting for 2024/25 there was funding allocated for the estimated remediation works to Large Panel Systems Blocks and this variation moves the latest budget of £1.061m at TBM05 to a new cost centre set-up specifically for Large Panel Systems Blocks in order for this area to have it's own discrete budget line.
Variation	(962)	Lifts	Revised timescales in agreeing capital works lift replacements has impacted on the manufacture of components due to the European annual shut down, resulting in less spend than originally planned. There have been difficulties with the contractor that have now been resolved and had caused some delay to pricing and follow on section 20 consultation.
Variation	(500)	Service Risers	This is a new work stream, where both a programme and procurement of contractors needs to be worked on, meaning that it is unlikely that there will be minimal spend this financial year. It is therefore proposed to realign this underspend to cover the additional spend on condensation and damp works.
Variation	(220)	Internal Decorations & Repairs	Budget moved to External Decorations & Repairs to match coding of all spend.
Variance	1,450	Home Purchase Scheme	Current estimates indicate up to 60 homes will be purchased this financial year. If this target is met an overspend of £1.450m is expected. This will be funded from £0.266m of commuted sums not yet earmarked against a project and HRA borrowing.
Variance	410	Domestic Rewire	An overspend is expected against this year's programme, due to increased number of rewires in empty properties and the impact of works resulting from the EICR testing programme.
Variance	345	External Decorations & Repairs	Essential fire safety works were carried forward from last financial year, which required completion. There has also been other essential external works, which relate to fire safety, that has been added to this year's programme. Cavity wall insulation is to be assessed in the programme and is being surveyed to ascertain the necessary requirements.
Variance	214	Minor Capital Works	A review of the type and nature of works being carried out under the responsive repairs revenue budget has identified that in a number of cases the repairs being undertaken are more than standard response jobs and are clearly helping to improve/extend the life of our assets for a period of greater than 12 months, thereby meeting the capital accounting principles. A prudent assessment has been made to capitalise approximately 5% of the responsive repair costs and this budget line is the most appropriate one to record these costs against. This will be kept under review and reflected in budget setting for 25/26 onwards.
Variance	188	Housing First	The final acquisition of homes to be purchased through the RSAP programme, as at 31 March 2024 the purchase was not expected to complete, resulting in a reported underspend on the programme in 2023/24. The purchase was eventually agreed with it taking place in 2024/25 and resulting in an in-year variance. This will be funded by HRA borrowing as originally planned, the main implication being the timing of borrowing associated with the purchase.
Variance	112	Empty Properties	The nature of the works required to empty properties means that more costs being charged against capital, compared to budget assumptions. The forecast overspend will be funded from HRA borrowing.
Variance	100	HRA Adaptations	There is an overspend expected, due to current programme of works being slighter higher than budgeted.
Variance	(200)	Gutter Clearance	A forecast underspend against the planned programme for this financial year.
Variance	(100)	St Aubyns Acquisition	The final agreed price is £0.100m lower than budgeted for, resulting in a variance for this financial year.
Variance	(100)	Asbestos	A forecast underspend against the planned programme for this financial year.
Variance	(31)	Various schemes	Variances of less than £0.100m: £0.073m Communal Fire Alarms £0.050m Ventilation £0.035m Senior Housing Improvements (£0.080m) Door Entry Systems & CCTV (£0.060m) Main Entrance Doors (£0.022m) HRA Owned Playgrounds Refurbishment (£0.020m) Water Tanks (£0.007m) Oxford Street

Corporate Services - Capital Budget Summary

Forecast Variance Month 2	Service	Reported Budget Month 2	Reported at Other Committees	New Schemes	Variations, Slippages & Reprofiles	Reported Budget Month 5	Forecast Outturn Month 5	Forecast Variance Month 5	Forecast Variance Month 5
£'000	Service	£'000	£'000	£'000	£'000	£'000	£'000	£'000	%
0	Chief Executive Monitoring Office	0	0	0	0	0	0	0	0.0%
0	Policy & Communications	0	0	0	0	0	0	0	0.0%
0	Legal & Democratic Services	0	0	0	0	0	0	0	0.0%
0	Life Events	0	0	0	0	0	0	0	0.0%
0	Customer Modernisation & Data	0	0	0	0	0	0	0	0.0%
0	Finance	0	0	0	0	0	0	0	0.0%
0	Procurement	0	0	0	0	0	0	0	0.0%
0	HR & Organisational Development	177	0	0	0	177	177	0	0.0%
0	IT & Digital	8,396	0	0	65	8,461	8,461	0	0.0%
0	Welfare Revenue & Business Support	526	0	0	0	526	526	0	0.0%
0	Housing Benefit Subsidy	0	0	0	0	0	0	0	0.0%
0	Communities, Equalities & Third Sector	0	0	0	0	0	0	0	0.0%
0	Contribution to Orbis	0	0	0	0	0	0	0	0.0%
0	Total Corporate Services	9,100	0	0	65	9,165	9,165	0	0.0%

Details of Variation requests and explanations of significant Forecast Variances, Slippage or Reprofiles are given below:

Detail Type	Amount £'000	Project	Description
IT & Digital
Variation	720	Customer Digital Programme - Comms website	Reallocation of budget already approved for the DDaT Program to help monitor and better align budgets for Communications element of the website project. A separate cost code will be set up to assist monitoring of this budget.
Variation	140	IT&D Data Program	An overspend in the Future Ways of Working (FWOW) programme in 2023/24 was taken in error from the Data Program underspend rather than from the original FWOW funding which was returned corporately after it had been deemed this project was finished, but then some late expenditure was incurred by the Workstyles Team. The funding for the overspend £0.065m has now been transferred back from the original FWOW funding. The £0.075m assigned to the Access Management and Connecting You programmes has been reallocated to the Data Program so the budget more accurately reflects the allocation in the DDaT programme.
Variation	27	Digital Organisation Programme	Variation to budget of less than £0.100m
Variation	(720)	Customer Digital	Reallocation of budget already approved for the DDaT Program for the Communications element of the website project. A separate cost code will be set up to assist monitoring of that budget.
Variation	(102)	IT&D Capital Projects - Other	£0.102m reallocated to the Digital Organisation program to better align budget requirements of the DDaT Program.